What happens when your best volunteers step down?



Building Your Nonprofit's Talent Pipeline: 3 Ways to Grow Leaders From Within

Read time: 4 minutes

Picture this. Your board president announces they're stepping down. Or, maybe your most reliable volunteer coordinator moves out of state. Suddenly, you're scrambling to find someone who can step into that role.

This happens all the time in nonprofits. When this would happen at my organization, it was super stressful, so I completely get it.

But what if I said… it doesn't have to be this way? 🙂 When you build a talent pipeline – a group of people who are growing into leadership roles – you're never caught off guard. You always have someone ready to step up.

Here's what makes this doable: You don't need a formal leadership program or a big budget to make this happen. You just need to be intentional about identifying potential leaders and giving them opportunities to grow along the way.

In this week's Changemaker Mondays ☀️ ☕ 🌍, I'm sharing three practical strategies to help you develop future leaders from within your organization.

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Strategy #1: Map Your Leadership Bench

You can't develop future leaders if you don't know who they are. Start by identifying and writing down 2-3 people who could step into key roles such as board president, treasurer, or volunteer coordinator.

For each person, ask yourself: What's their current level of involvement? Do they have an interest in taking on more responsibility? What skills do they already bring? What would they need to learn or develop to be ready?

This simple exercise helps you see where you have strong potential leaders and where you might need to recruit or invest more time in development. It also prevents you from being blindsided when someone steps down because you'll already know who could be ready to step up.

💡 Try this: Pick one key role in your organization and identify three possible candidates who could grow into it over the next 1-2 years.


Strategy #2: Give Your People Leadership Opportunities

Now that you know who your future leaders are, it's time to give them opportunities to actually lead. This is what keeps your pipeline moving.

Start small. Invite them to lead a portion of a meeting. Ask them to take the lead on a project or event. Give them a short-term leadership role, such as coordinating volunteers for an activity or managing social media for a month.

These aren't throwaway tasks – They're practicing. Your potential leaders get to experience what leadership feels like, build confidence, and develop skills in a supported environment. And you get to see how they handle responsibility before they're taking on bigger roles.

When people can see a clear progression (volunteer, then small projects, then bigger responsibilities, then key roles), they're more likely to take that first step.

💡 Try this: Identify one small leadership opportunity you could offer to someone you identified in Strategy #1 in the next month. It could be leading a meeting segment, taking on a project, or handling a specific task. Make the ask clear and supportive.


Strategy #3: Support Them Along the Way

Don't underestimate the power of having someone in your corner. Pair your emerging leaders with mentors, people already in similar roles who can answer questions, share what they've learned, and remind them they're not alone.

Keep it simple. A coffee chat. A quick text before their first big moment. An "ask me anything" conversation where you feel safe admitting you don't know everything. (Spoiler: nobody does. 😅)

This support matters because leadership can feel isolating. When you know you can reach out without judgment, you're more likely to step up and stay committed.

💡 Try this: Pick one person from your team and one current leader who could mentor them. Set up an initial conversation, maybe over coffee or a quick call, and let them know what you're hoping they'll help each other with.


Try it this week 🚀

Pick one person on your team with leadership potential. This week, have a casual conversation with them about their interests and growth opportunities. A coffee chat or quick call works great.

Listen for what excites them and what makes them hesitant. Use what you learn to shape how you support them moving forward.

Hit Reply

Which of these three strategies resonates most with you? Hit reply and tell me! I'd love to hear which strategy you're tackling first.

💲

Funding Opportunities

  • Due by March 13: The CAPTRUST Community Foundation provides grants ($25,000-$100,000) to organizations enriching the lives of children throughout the U.S. The Foundation also offers the Crisis Grant program to help charities who are assisting those severely impacted by natural disaster or a crisis.
  • Apply / Nominate by March 8: The L'Oreal Women of Worth program honors women in the United States whose volunteer work serves their communities. Ten Women of Worth honorees will be recognized at an awards event, and L'Oreal Paris will donate $25,000 in each honoree's name to a charitable organization of her choice.
  • Due by March 31: T-Mobile is providing 100 HometownGrants up to $50,000 for towns with fewer than 50,000 inhabitants. The grants support projects that create or spruce up a community gathering space, whether that’s a park, a library, or someplace else where neighbors can connect.

📅

Events & Programs

Join me May 6-8 in Wisconsin at the 55th Wisconsin Volunteer Coordinators Association Conference!

I'm excited to share insights and strategies on mobilizing your communities to support your cause as the keynote at this year's Wisconsin Volunteer Coordinator's Association Conference. Learn more about this amazing event and register here. Hope to see some of you this Spring!

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Keep an eye out for future workshops and events open to the public! In the mean time, need an event speaker or workshop trainer? Learn more about my workshops and other services.

Enjoy this week's newsletter? You might find this video helpful, too.

3 more ways I can help you

  1. I have lots of free content for you! Check out my library of 400+ educational videos on nonprofits, social entrepreneurship, fundraising, and more on my YouTube channel. If you like what I'm trying to do, help me reach more people like you by subscribing to the channel and sharing it with a changemaker friend! 😁
  2. Need extra support to build or grow a nonprofit or social enterprise? Check out my Changemaker Accelerator membership or my Zero to $100,000 Fundraising Starter Toolkit.
  3. Need a speaker or training workshop for your social impact event? I'm currently booking 2026-2027 speaking engagements -- check out my speaking and workshop opportunities to learn how I can help you make your event inspiring and actionable!

Hey, Changemaker!

I'm Amber, writer of the Changemaker Mondays newsletter! I'm a nonprofit founder, speaker, and social entrepreneur on a mission to equip you with the tools you need to create positive change where ever you live -- whether you're starting a nonprofit or socially-conscious business, looking for a social impact job, or leading a volunteer project in your city. Don't hesitate to connect (socials below), or reply to this email if you ever have any feedback on how we can make Changemaker Mondays the best newsletter for supporting changemakers in the world!

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Amber Melanie Smith

I am on a mission to equip nonprofit and social impact changemakers with the tools and resources to grow their impacts. Join me and over 80,000 changemakers on my social impact-focused YouTube channel at https://www.youtube.com/ambermelaniesmith!

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